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POLICY ON APPOINTMENTS AND REMUNERATION
Appointments, Suspensions and Removals
1. The Governing Council reserves to itself the appointment, suspension or removal
of the President.
2. The Governing Council reserves to itself the appointment of the following
University Officers on the recommendation of the President:
Vice-Presidents (including the Vice-President and Provost)
Secretary of the Governing Council
University Ombudsperson
3. Appointment of the following University Officers shall be recommended by the
President to the Executive Committee of the Governing Council for approval and
reported for information to the Governing Council:
Deputy Provost, Associate and Vice-Provosts
Chief Financial Officer
Senior Legal Counsel
Deputy Secretary of the Governing Council
4. Appointment of the following University Officers shall be recommended by the
President to the Senior Appointments and Compensation Committee of the
Governing Council (defined in Section 13 below) for approval and reported for
information to the Governing Council:
Assistant Vice-Presidents
Assistant Secretaries of the Governing Council
Associate Vice-Provosts
5. Appointment of the heads of the following units shall be recommended by the
President to the appropriate Board of the Governing Council for approval and
reported for information to the Governing Council:
Internal Audit (Business Board)
Hart House (University Affairs Board)
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The appointment of all other administrative officials at the level of Assistant
Vice-President or in the highest Professionals/Managers category shall be
reported by the President to the appropriate Board for information.
6. Appointment of academic administrators, as defined by the Policy on the
Appointment of Academic Administrators, as amended from time to time, and the
heads of the University Library and the School of Continuing Studies shall be
recommended by the President to the Agenda Committee of the Academic Board
for approval, confirmed by a committee consisting of the Chairman of the
Governing Council, the President of the University and the Chair of the Academic
Board, and reported to the Governing Council for information.
Appendix A attached hereto summarizes the authorities for appointments described in the
clauses 1 through 6 above.
7. Academic appointments with tenure, at any rank, shall be made by the President
and reported to the Academic Board for information.
8. All other academic appointments, to any rank and for any term, shall be made by
the President, or by the Vice-President and Provost, or by the Principals, Deans
and Directors, as may be designated by the President, in accordance with
established policies and procedures.
9. All other appointments shall be made by the President or for him or her by the
appropriate administrative official, and in accordance with establishment policies
and procedures.
10. Suspension and Removal
a. The Ombudsman and the Secretary, Deputy Secretary and Assistant
Secretaries of the Governing Council may not be suspended without the
approval of the President and the concurrence of the Chairman of the
Governing Council, who shall report the reasons therefor to the Governing
Council, nor removed without the approval of the Governing Council on
the joint recommendation of the President and the Chairman of the
Governing Council.
b. Otherwise, the suspension or removal of a person appointed under clauses
2, 3, 4, 5 or 6 shall be authorized by the President, who shall report the
reasons therefor to the Governing Council through the Executive
Committee, in the case of persons appointed under clause 2, 3 or 4 or to
the appropriate Board, in the case of persons appointed under clauses 5 or
6.
c. The suspension or removal of other appointees shall be authorized by the
President or, if so designated by the President, the appropriate Vice-
President or other appropriate administrative official, except in the case of
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members of the teaching staff for which approval of the President shall be
required.
11. Policies and Procedures for Specific Classes of Appointments
The Governing Council may establish detailed policies and procedures with
respect to specific classes of appointments (e.g., the Policy and Procedures on
Academic Appointments, the Policies for Librarians, the Policy on Appointment
of Academic Administrators, Policies for Confidentials, Policies for
Professionals/Managers). The Business Board may also establish such policies on
behalf of Governing Council within its terms of reference. Where not provided
for in a specific manner by the Governing Council or the Business Board, or
herein, procedures with respect to appointments, suspension and removals shall be
established by the President or by the Vice-President designated by the President,
consistent with existing policy and/or contractual obligations.
12. Determination of Duties
The President, or any other officer or employee of the University designated by
the President, shall determine the duties of appointees.
13. Remuneration
a. There shall be a Senior Appointments and Compensation Committee,
consisting of: the Chairman and the Vice-Chairman of the Governing
Council: the Chair of the Business Board; the President1; plus an alumni
member of the Governing Council and a member of the Business Board
selected by the Chairman of the Governing Council after consultation with
the alumni governors and the Chair of the Business Board. If the Vice-
Chairman of the Governing Council or the Chair of the Business Board is
not available to serve during a particular year, a replacement(s) shall be
appointed by the Chairman of the Governing Council from among the
members of Governing Council in the Lieutenant Governor-in-Council or
alumni constituencies.
The Vice-President and Provost and the Vice-President, Human Resources
and Equity serve as non-voting assessors and are excluded from the
Committee’s deliberations as appropriate.
b. The Senior Appointments and Compensation Committee is responsible for
approving, on the recommendation of the President, the appointment of
Assistant Vice-Presidents
Assistant Secretaries of the Governing Council
1 The President is a voting member of the Committee. As appropriate, the President is not present for
deliberations related to his/her own compensation or appointment.
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c. The Senior Appointments and Compensation Committee is responsible for
attesting to the Governing Council, through the Business Board, that
compensation policies and programs for employees appointed under
clauses 1 through 6 above are appropriate, and that decisions about the
compensation of individuals have been made in accordance with
established policy and practice.
d. The Committee fulfills its responsibility for compensation matters in two
principal ways, through review and, where required, approval of the
principles of compensation programs/procedures and through the approval
of individual compensation packages and adjustments, as needed.
Programs
i. The Committee will give the President its advice on the
implications of compensation programs which are negotiated in a
collective fashion with employee groups. The President will take
such advice into consideration as he exercises his responsibilities
for the conduct of negotiations.
ii. The Committee will review and make recommendations to the
Business Board on the structure of compensation programs and
compensation increase procedures for - staff whose compensation
is not determined through collective negotiations.
Individuals
iii. The Committee may approve regulations under which it delegates
responsibility for individual senior compensation decisions to the
President and, through the President, to others. The approval of all
such regulations shall be reported to the Business Board as part of
the Committee’s Annual Report. All regulations shall include a
requirement for regular reporting of individual decisions to the
Senior Appointments and Compensation Committee. The
Committee may revise previously approved regulations following
consultation with the President.
iv. The Committee may not delegate compensation decisions
concerning the President, Vice-Presidents, Deputy and Vice-
Provosts, nor any senior salary individuals directly accountable to
the Governing Council.
v. The Committee may also issue regulations or require individual
approval of compensation arrangements for individuals where such
individuals occupy academic administrative positions at the level
of division head or above or administrative positions that have a
special reporting relationship to the President or to the Governing
Council.
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e. Where the University of Toronto has established corporations and where a
majority of the members of the boards of such corporations are appointed
by the Governing Council and/or the President, such corporations shall
seek, through the President, guidance from the Senior Appointments and
Compensation Committee on establishment of and changes to their senior
executive compensation policies and practices prior to approval by the
corporation’s board.
f. The Senior Appointments and Compensation Committee shall make an
annual report on its activities to the Business Board.
g. Except as provided in sections (a) through (d) above, the compensation of
all other appointees shall be determined by the President or any other
appropriate administrative official of the University designated by the
President, within policies on remuneration established from time to time
by the Governing Council.
Section 11 amended by Governing Council on February 27, 1995
Sections 11(b, c) revised and sections 11 (d-f) added by Governing Council, May 13, 1999
January 23, 2006, revisions to take into account the revised process for approval of
academic administrative appointments.
February 9, 2006, addition of reference to Senior Legal Counsel
May 30, 2007, replacing the Policy approved on February 9, 2006
39559
SENIOR APPOINTMENTS AND COMPENSATION COMMITTEE
TERMS OF REFERENCE
The Terms of Reference of the Senior Appointments and Compensation Committee are
outlined under section 13 of the Policy on Appointments and Remuneration.
13. Remuneration
a. There shall be a Senior Appointments and Compensation Committee,
consisting of: the Chairman and the Vice-Chairman of the Governing
Council: the Chair of the Business Board; the President1; plus an alumni
member of the Governing Council and a member of the Business Board
selected by the Chairman of the Governing Council after consultation with
the alumni governors and the Chair of the Business Board. If the Vice-
Chairman of the Governing Council or the Chair of the Business Board is
not available to serve during a particular year, a replacement(s) shall be
appointed by the Chairman of the Governing Council from among the
members of Governing Council in the Lieutenant Governor-in-Council or
alumni constituencies.
The Vice-President and Provost and the Vice-President, Human Resources
and Equity serve as non-voting assessors and are excluded from the
Committee’s deliberations as appropriate.
b. The Senior Appointments and Compensation Committee is responsible for
approving, on the recommendation of the President, the appointment of
Assistant Vice-Presidents
Assistant Secretaries of the Governing Council
c. The Senior Appointments and Compensation Committee is responsible for
attesting to the Governing Council, through the Business Board, that
compensation policies and programs for employees appointed under
clauses 1 through 6 above are appropriate, and that decisions about the
compensation of individuals have been made in accordance with
established policy and practice.
1 The President is a voting member of the Committee. As appropriate, the President is not present for
deliberations related to his/her own compensation or appointment.
Senior Appointments and Compensation Committee - Terms of Reference
39559
2
d. The Committee fulfills its responsibility for compensation matters in two
principal ways, through review and, where required, approval of the
principles of compensation programs/procedures and through the approval
of individual compensation packages and adjustments, as needed.
Programs
i. The Committee will give the President its advice on the
implications of compensation programs which are negotiated in a
collective fashion with employee groups. The President will take
such advice into consideration as he exercises his responsibilities
for the conduct of negotiations.
ii. The Committee will review and make recommendations to the
Business Board on the structure of compensation programs and
compensation increase procedures for - staff whose compensation
is not determined through collective negotiations.
Individuals
iii. The Committee may approve regulations under which it delegates
responsibility for individual senior compensation decisions to the
President and, through the President, to others. The approval of all
such regulations shall be reported to the Business Board as part of
the Committee’s Annual Report. All regulations shall include a
requirement for regular reporting of individual decisions to the
Senior Appointments and Compensation Committee. The
Committee may revise previously approved regulations following
consultation with the President.
iv. The Committee may not delegate compensation decisions
concerning the President, Vice-Presidents, Deputy and Vice-
Provosts, nor any senior salary individuals directly accountable to
the Governing Council.
v. The Committee may also issue regulations or require individual
approval of compensation arrangements for individuals where such
individuals occupy academic administrative positions at the level
of division head or above or administrative positions that have a
special reporting relationship to the President or to the Governing
Council.
e. Where the University of Toronto has established corporations and where a
majority of the members of the boards of such corporations are appointed
by the Governing Council and/or the President, such corporations shall
seek, through the President, guidance from the Senior Appointments and
Senior Appointments and Compensation Committee - Terms of Reference
39559
3
Compensation Committee on establishment of and changes to their senior
executive compensation policies and practices prior to approval by the
corporation’s board.
f. The Senior Appointments and Compensation Committee shall make an
annual report on its activities to the Business Board.
g. Except as provided in sections (a) through (d) above, the compensation of
all other appointees shall be determined by the President or any other
appropriate administrative official of the University designated by the
President, within policies on remuneration established from time to time
by the Governing Council.
The revised Policy was approved by Governing Council on May 30, 2007, replacing the
Policy approved on February 9, 2006.