Terms of Reference University of Toronto Art Centre Board
The purpose of the University of Toronto Art Centre is to
assist the University in fulfilling its academic mission of becoming an
internationally significant research university with undergraduate, graduate
and professional programs of excellent quality.
The University of Toronto Art Centre Board shall be
composed of no fewer than 12 and no more than 18 appointed members, to be
appointed by the President, on the recommendation of a nominating committee
made up of the Chair of the Board, the Vice-President and Provost, and the
Principal of University College.
In addition, the Provost, or a Deputy Provost or
Vice-Provost designated by him or her from time to time, and the Principal or
his or her nominee shall be ex officio voting members of the Board.
The term of office of the Chair and appointed members
shall normally be three years, renewable for one additional term or, if
appropriate, for one or two years. The appointed members shall be appointed and
shall retire in rotation and one-third of the appointed members shall retire
from office in each year, but shall be eligible for re-appointment. Consecutive
terms of service shall not normally exceed six years.
The nominating committee, made up of the Vice-President
and Provost or his or her designate, the Principal of University College or his
or her nominee, and the Chair of the Board shall, not later than the 30th day
of June in each year, (i) review the membership of the Board in light of any
vacancies and the retirements in that year; and (ii) make recommendations to
the President as to the appointments and/or re-appointments of members.
There shall be a Chair of the Board, who shall be a voting
member thereof, to be appointed by the President on the advice of the Provost
and the Principal.
The Board shall appoint a Secretary and may appoint a
Vice-Chair and such other officers as it may deem necessary, any of whom may
but need not be members of the Board, except that the Vice-Chair shall be a
member thereof.
The Director of the Centre, the University Art Curator,
the Curator of the Malcove Collection and such other curators or staff as may
serve the Centre from time to time shall be assessors to the Board.
The Director of the Centre shall be appointed by the
Vice-President and Provost based on the advice of a search committee which is
established by the Provost, and which includes the Principal and the Chair of
the Board, or their designates. The Principal, with input from the Board as
appropriate, shall undertake normal supervisory administrative responsibilities
with respect to the Director, including performance reviews, salary
determination, expense report authorizations and the implementation of
applicable University policies and procedures. The Director shall be
responsible for the strategic planning, programming, financial management and
staffing of the Centre. The Director shall not be a member of the Board.
The Director shall supervise the work of (i) the
University Art Curator; (ii) the Curator of the Malcove Collection with
relation to that Collection and the Centre; and (iii) the other curators and
staff of the Centre. Subject to the prior approval of the Principal, and in
accordance with applicable University policies and procedures, the Director may
engage, determine the duties of and dismiss members of the administrative staff
of the Centre.
The Board may from time to time appoint deserving
individuals to be Honorary Trustees or Honorary Patrons of the Centre.
The Board members shall serve without remuneration for the
performance of their duties as such but may be reimbursed for expenses
reasonably and actually incurred in the course of the execution of their
duties.
The Board shall advise the President through the Provost
and the Principal on matters concerning the oversight of (i) the University's
works of art, and (ii) the operations of the Centre in all its aspects. In
particular, the Board, or a committee of the Board having delegated authority
to act on its behalf, shall:
(a) on a regular basis review and provide advice on the
mission statement of and strategic direction and priorities for the Centre;
(b) monitor the performance of the management of the Centre
in relation to the strategic direction and approved policies and plans;
(c) advise on the administration of the Centre;
(d) engage in public relations, marketing and external
relations on behalf of the Centre;
(e) assist in the raising of funds for the Centre in
accordance with the University's applicable policies and procedures, as amended
from time to time;
(f) advise on capital and operating budgets for the Centre;
(g) review the annual financial statements of the Centre and
monitor its financial operations and condition;
(h) make recommendations to the President, through the
Vice-President and Provost, on matters which require action by the President or
the approval of the Governing Council or a board or committee thereof,
including recommendations for the adoption of policies or changes in existing
University policies affecting its works of art or the Centre, having long-term
or University-wide implications;
(i) advise on policies to be set by the Governing Council
and its boards and committees with respect to (i) the University's works of
art, and (ii) the Centre and its operations.
Notwithstanding the foregoing, the Board shall not have
responsibility for any aspect of the works of art of or in the collections and
galleries of other University divisions, including Hart House.
The Board shall meet at the call of the Chair, normally on
a quarterly basis. A quorum of the Board shall be a majority of its members in office.
The Board may establish committees to study, recommend upon or discharge
specific functions and to review the implementation of policies on behalf of
the Board. The Board may determine the rules and procedures to regulate the
exercise of its powers and the discharge of its duties and the calling and
conduct of its meetings and those of committees appointed by it, including the
quorum of any such committee. The Board may appoint to any committee persons
who are not members of the Board, provided that the Chair and a majority of the
members of each committee shall be members of the Board and that the quorum for
the transaction of business at a meeting of any committee shall include a
member of the Board.
In preparation for meetings of the Board, the Chair of the
Board, the Principal of University College, and the Director of the University of Toronto Art Centre shall normally meet on a quarterly basis to review, gather
information about, and ensure coordination with the academic activities of the
Centre.
The Board shall report to the President through the
Provost and the Principal.
The fiscal year of the Board shall end on the 30th day of
April in each year.
The Terms of Reference of the University of Toronto Art Centre Board dated February 8, 2001, are hereby repealed and superceded.