Association, Admission and Registration
The purpose of this document is
* to clarify certain administrative concepts, processes and
states which relate to programs of study, academic divisions, and students,
* to record current practices with respect to these
processes and states,
* to identify the common elements underlying these
procedures in all academic divisions,
* to provide a framework according to which the central
student record system should be designed.
A program of study (or program) is a sequence of
prescribed courses or other units of study for the fulfilment of the
requirements of a particular degree, diploma or certificate, or a program
designated by the Governing Council as a program of study at the University.
A number of programs of study can lead to the same degree
(e.g. Ph.D.). As well, one program of study (e.g. the New Program in Arts and
Science) can lead to different degrees.
An academic division is a college, school, faculty,
or other division of the University that has academic autonomy subject only to
the authority of the Governing Council as exercised by the President and/or the
Vice-President and Provost. Programs of study are offered and administered by
academic divisions.
Association with a program refers to the relationship
between a person and a program of study at the University.
The term "associated" refers to the status of a
person who has established a relationship with a program of study at the
University. A person may be associated with more than one program of study at
the same time.
There are two processes which bear on the concept of
association with a program: admission and registration. The former is the means
by which the association is started; the latter is the means by which the
association is made active.
In the following subsections, we will elaborate on these
concepts.
Admission is the process initiated by a person
through which the University allows that person to establish an association
with a program of study and by which that person is granted the eligibility to
register in a program of study in an academic division of the University.
The term "admitted" refers to the status of a
person with whom an academic division has accepted an association with a
program of study.
The admitted status remains in effect until the occurrence
of one of the following events:
(a) revocation or rescission of the admitted status of the
person, according to University regulations;
(b) the acquisition by the admitted person of the registered
status;
(c) the end of the registration period in the academic
period for which eligibility to register was offered, being a date specified by
the academic division. If eligibility to register was granted to more than one
period, then the later date would apply.
A person's association with a program is continuous with
time, but can alternate between active or inactive states.
3.2.1. Active Association
Academic period (or period) refers to the unit of
time used by academic divisions to organize their academic activities. The two
most common periods used are "term" and "session". Their
durations are determined by divisional practice.
Registration is the process by which a person established,
for an academic period, an active association with a program of study.
The term "registered" refers to the status of a
person who has completed the process of registration. The University of Toronto Act, 1971 refers to registered persons as students.
The registered status remains in effect until the occurrence
of one of the following events:
(a) the end of the academic period for which the
registration occurred, being a date specified by the academic division;
(b) termination before the end of the academic period by
action of the division according to divisional academic regulations;
(c) termination before the end of the academic period by
action of the student in accordance with the regulations of the division and by
means of a writing signed by the student or on his behalf, in a form prescribed
by the division, and accepted and recorded by it;
(d) revocation or rescission of the registered status of the
student, according to University regulations;
(e) suspension or expulsion of the student by a University
tribunal or other body having jurisdiction.
While registered, it is assumed that a student is engaged in
some academic activity related to his program of study.
Enrolment is the approved engagement by a student in a
course or other unit or component of a program of study.
A person is considered to have an inactive association with
a program when he/she is not registered in that program of study in an academic
period. In this state, a person may be either:
* eligible to register;
* ineligible to register for a stated period, e.g.
three-year suspension.
The fulfillment of the requirements for a particular
diploma, degree, or certificate often requires a student's active association
in more than one academic period. In this event, a student must register at the
commencement of each period. A student's eligibility to register for succeeding
periods is determined by University regulations.
An association with a program remains in effect until the
occurrence of one of the following events:
* successful completion by a student of the program of
study;
* time limit allowed by an academic division for inactive
association has expired;
* termination by action of the division according to
divisional academic regulations, e.g. refused further registration;
* the expiration of an admitted status which has not been
converted to a registered status;
* termination according to University regulations (referred
to Governing Council);
* suspension or expulsion of the student by a University
tribunal or other body having jurisdiction (referred to Governing Council).
1. That the University's central administration recommend
to Governing Council to endorse the document on Association, Admission and
Registration.
2. That central administration recommend to Governing
Council to approve the following:
* recognizing that the process of admission and the forms
involved therein vary from one academic division to another, all divisions must
have an application form which includes at least a certification by the
applicant that all statements in the application and in any material filed
therewith or in support thereof are true, correct and complete in all material
particulars and that all material information has been disclosed, with an
acknowledgment that the applicant understands that if the University finds to
the contrary, the applicant's association with a program and his or her
eligibility to register therein may be rescinded and revoked.
* recognizing that the process of registration and the forms
involved therein vary from one academic division to another, all divisions must
have a registration form which includes at least a certification by the
registrant that upon the completion of registration he or she will abide by the
academic, non-academic, administrative, library, disciplinary and other rules
and regulations of the University and of the division in which he or she is
registered, and will assume the obligation to pay academic and incidental fees
according to the policies and requirements of the University or, if registered
in a federated university or a federated college, of that university or
college.
3. That central administration suggest to academic
divisions that they consider the imposition of a requirement for a minimum
level of academic activity if a student is to maintain his/her registered
status.
4. That central administration review, with respect to
persons whose association with a program is inactive,
* their rights to use academic and student services such as
the library, the computer, health services, and athletic facilities;
* their eligibility to vote in Governing Council elections;
* what jurisdiction the University Academic Tribunal and the
CAPUT have over such persons.
5. That central administration note that present policy
provides that persons who have completed the equivalent of one year full-time
studies towards a degree, diploma, or certificate, but whose association with a
program is inactive or has terminated, are considered "alumni" by the
University of Toronto Act.
April 30, 1979