Policy on Academic Sanctions for Students
Who Have Outstanding University Obligations
This Policy is founded on two fundamental principles:
- the application of academic sanctions to students who
have outstanding financial obligations to the University or one of its
divisions should be made on a single equitable basis, regardless of a student's
division of registration
- an obligation to pay a legitimate debt exists regardless
of the size of the debt.
The Policy is further founded on a recognition that because
the size, composition and internal procedures of divisions can and do vary
widely there should be an allowance for a selection of equivalent sanctions at
the divisional level. Such an allowance permits an effective application of
sanctions and a suitable application of sanctions in terms of local conditions
and concerns.
The following is a list of recognized University obligations:
- tuition fees
- academic and other incidental fees
- residence fees and other residence charges
- library fines
- Bookstore accounts
- loans made by colleges, faculties or the University
- Health Service accounts
- unreturned or damaged instruments, materials and
equipment
- orders for the restitution, rectification or the
payment of damages, fines, bonds for good behaviour, and requirement of public
service work imposed under the authority of the Code of Student Conduct.
The following academic sanctions will be imposed on students
who have outstanding recognized University obligations:
3.1 Statements of results or official transcripts of record,
or both, will not be issued.
3.2 The University will not release either the official
document (normally called diploma) which declares the degree, diploma or
certificate earned nor provide oral confirmations or written certification of
degree status to external enquirers.
Indebted graduands will be allowed to
walk on stage and have their names appear on the convocation program.
3.3 Registration will be refused to a continuing or
returning student.
4.1 Academic sanctions are applicable to any student who has
an outstanding obligation. Students shall be warned as early as possible of the
consequences of not paying debts. This Policy or a summary of it shall appear
in divisional calendars.
4.2 Divisions shall state in their calendars which
document(s) they will withhold in applying Sanction 3.1.
4.3 Payments made by continuing or returning students shall
be applied, first to outstanding University debts and second, to current fees.
A list of debt levels by division will be sent annually to
the University Registrar for information. Divisions whose students have
comparatively high debt levels with respect to the total fee chargeable or who
have a comparatively large number of students with outstanding debts will be
approached on an individual basis to determine the causes of the higher than
usual levels and to seek means of eliminating the causes.
Section 2 revised by the Academic Affairs Committee,
February 4th, 1988.
Section 2, point 9, revised by the Academic Board, January
7th, 1993.